Contractors safe working guide




1.1       This Contractors Safe Working Guide has been produced in order to comply with the duties required by the Health and Safety at Work etc Act 1974, CDM 2018 and all Regulations issued thereunder and in pursuance of the company policy to maintain the highest possible standards of health and safety.

1.2       All contracts are engaged on the condition that the safety rules and the safe working guide for contractors will be observed at all times by the contractor and theirs employees whilst working in or on an establishment managed by us. In the event of a contractor or his employee committing any unsafe act or creating any unsafe conditions they will be required to rectify the problem immediately and shall be liable for any costs incurred. Thereafter, if any unsafe act or condition continues they may be instructed by us to leave the area of work immediately.

1.3       All contractors’ employees must be adequately supervised instructed and trained to ensure that they are competent to carry out their duties in a safe manner without risk to themselves or any other third party.


2.1       The contractor has many responsibilities as detailed in the 1974 Act, CDM 2018 and all associated Regulations and must ensure that all work is carried out in accordance with the Act, Regulations or any other relevant statutory provisions.


3.1       All contractors shall report to our representative prior to commencing work.


4.1       Where electrical work requires the disconnection of an existing supply, the operation must not be undertaken without notification to the building custodian. We will be responsible for the notification to all affected departments/areas.

4.2       Only authorised or competent persons as defined in the Electricity at Work Regulations 1989 shall carry out work of an electrical nature where technical knowledge or experience is required.

5.         HOT WORK

5.1       Where hot work processes are necessary under the contract they will not be undertaken without our prior agreement. Consultation with the building custodian and their representative must also be sought.

5.2       Each Contractor will ensure that all fire precautions are put into operation, including the removal of combustible materials and the provision of appropriate fire extinguishing appliances. Procedures must comply with any of our requirements that may be in force at the time.

5.3       All contractors working under our management must obtain a hot work permit prior to commencing any such work.


6.1       Contractors shall familiarise themselves with the fire precautions applicable to the workplace. Guidance on this issue may be sought from us at the workplace.

6.2       Contractors shall not misuse or interfere with fire fighting equipment supplied and installed at the workplace. Should it be found necessary to move any fire fighting equipment or carry out work which may interfere with alarm systems or sprinkler systems, our prior permission must be obtained.


7.1       The connection of equipment to any service or power supply must be discussed and agreed with us prior to commencement of work.

7.2       It is the contractors’ responsibility to ensure that the services on which they are working have been completely isolated before they commence work.

7.3       Portable electric tools shall be double insulated. All 240 volt leads shall be fitted with ELCB units.

7.4       All electrical work must be carried out in accordance with the standard laid down in the Electricity at Work Regulations 1989, and the 16th/17th Edition of the Institute of Electrical Engineers Standards.

8.         WORKING at HEIGHT

8.1       Contractors shall document a method statement and risk assessment which will outline the proposed precautions and controls deemed necessary prior to commencement of the work.

8.2       If the work is to undertaken on the elevations of a building a safe system of work must be designed i.e. Scaffold, MEWP, Cradle system, Ladders (short duration only). All working at heights may only be undertaken by trained and authorised personnel. The safe system should include a rescue plan.

8.3       Where it is anticipated that overhead work is to be carried out, the areas below shall be cleared of personnel or other suitable control measures implemented. Such as barriers. Access should be controlled at all times.

8.4       Contractors are expected to provide their own steps and ladders which shall be in a safe condition.

8.5       All ladders in use must be securely tied in position. Where tying is impracticable a person must be stationed at the foot of the ladder to prevent it slipping.

8.6       Where the use of a ladder is to be continued into the following day it must be taken down overnight and repositioned at the start of the next shift.

8.7       Contractors personnel are not permitted to access any roofs of premises without our express permission from the client.

8.8       Where any contractor, during the course of their work, of an unprotected roof edge, then that contractor will be required to make all necessary provision for the protection against falls of person.

8.9       Where there is any possibility of falling material or equipment contractors must ensure that no person is at risk from such falls by the erection of barriers or other suitable means.

8.10  Where work is involved on fragile roofs suitable precautions must be implemented. Guidance can be obtained by accessing the web-link below


9.1       It is the contractors’ responsibility to ensure that during his operations a high standard of “housekeeping” is maintained.

9.2       Specifically:-

            9.2.1    The work area must be kept tidy.

            9.2.2    Materials in use must be stacked securely and should not obstruct corridors, gangways, fire exits or any access areas.

            9.2.3    Waste material and rubbish must not be allowed to accumulate and            should be disposed of as soon as is practicable and always at the end   of each working day.

            9.2.4    All contractors’ materials must be removed from the site at the                    completion of the contract.


10.1     Contractors must ensure that their employees are supplied with, and use, any form of personal protective equipment as directed by the circumstances. This includes, but is not intended to be limited to, safety helmets, eye protection, safety footwear, gloves etc. as is deemed to be appropriate.

11.      FIRST AID

11.1     First Aid facilities shall be provided by every contractor for use by their own personnel.


12.1     All accidents on site which result in personal injury are to be reported to the client.

12.2     All accidents and dangerous occurrences which are deemed to be reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) shall be reported to the enforcing authority in due time with copies to us.

13.      INSURANCE

            The Contractor engaged must supply the client with the relevant insurance documents prior to works commencing.

Romero says RELAX

A recent report from the Safer Tourism Foundation revealed a worrying trend in unnecessary deaths and accidents in holiday swimming pools, with an estimated 500 serious pool related incidents every year.

A survey of 2000 adults in the UK showed that 1 in 12 had witnessed a serious incident at the pool. More than 1 in 3 were fearful of an incident occurring.

These figures are staggering and show just how dangerous an environment it can be if proper risk management procedures aren’t in place.

The STF say that lack of supervision, diving into shallow water or becoming entangled in filtration systems are among the main causes of the incidents.

They suggest that parents could have done more to protect their children in many cases.


This summer, the STF launched a campaign called RELAX, designed to help parents make the pool a safer environment for their children.  RELAX stands for:

RECCE the pool environment when you first arrive at your accommodation. 

EYES on the kids – keep a look out always (whether it’s you or someone you trust).

 LIFESAVING techniques.  Make sure you or someone you are with knows how to save lives. 

ARMBANDS – If they are needed, make sure they stay on at all times. 

EXPLAIN to children how to use the pool safely.

According to the STF, the campaign has been devised to encourage parents to take more notice of the way their children are playing and ensure that they understand the dangers that are present. Just because they’re on holiday, they can’t pay any less attention than they would in a swimming pool at home.

How can UK businesses adapt this message?

With the heatwave still in full flow, families don’t have to go abroad to make use of holiday swimming. Many seaside resorts have lidos and open air swimming baths, while many clubs and venues have set up large temporary swimming pools to attract business.

Whilst parents have the ultimate responsibility for supervising their children, some pools have a legal requirement to provide lifeguards. This changes from pool to pool in the UK dependant on size. The laws are even more inconsistent abroad.

Pool owners and operators must know the law and have a robust Risk Management programme to ensure compliance is achieved at all times. They also need a good unannounced external audit programme so they can demonstrate compliance if they need to.

Since the introduction of the New Sentencing Guidelines, fines have soared in value and number so there is a business case for pro-active programmes to avoid/reduce fines. Coupled with the introduction of the No Harm category, regulatory action can be taken without prior accident or incident. That makes the risk for owners and operators even higher.

Stay safe this summer

There are 25 drownings in holiday pools every year. Let’s make sure that the proper risk management procedures are followed so we don’t add to that number.

Romero Risk Management can help with all needs, ranging from a high level Safety Management System review down to unannounced audits of your venues. Give us a call on 0113 281 8110 or email us at for a no-obligation conversation.